Summary:

• Part I:

The individual will learn to use the HP scanner to scan multi-page document at once.

• Part II:

Using Photoshop, the individual will learn how to create a workflow, which will later be used to batch process a scanned, multi-page document at once.

This particular work flow focuses on creating documents that can easily be read on and printed out from the Internet.

• Part III:

Using Photoshop, the individual will learn how to batch process a multi-page document, using a previously created workflow.

This particular workflow focuses on creating documents that can easily be read on and printed out from the Internet.

• Part IV:

The Individual will learn how to create a PDF that will be small in size, easy to print, and legible from the Internet

Material/ Programs Needed:

Scanner

Documents

Adobe Bridge

Adobe Photoshop

Adobe Acrobat

Steps:

• Part I- Scanning

To Scan:

1. Create a folder on the desktop with the author’s name.

2. Open up the program HP Precision Scan Pro

3. On the scanner, flip the purple switch to one.

4. Insert document to feeder

5. Flips purple switch to three.

A small window should appear on the computer screen, and within the HP Precision Scan program.

6. Select Grayscale.

The dpi should be already set at 200 dpi.

7. Select Scan.

8. A window will appear. This is the part where you will save the document in the folder you created on the desktop. Make sure that you are viewing the desktop in this window, or you will not find your folder.

9. Select the folder you created in the first step. The saving convention should be: author_pg0.

The 0 is necessary.

• Part II- Post-Scanning Process/ Creating a Workflow to Create Legible Documents

1. Open Photoshop

2. At the Actions Tab, click new actions, which looks like a play button

3. Name the action and press record button

a. go to File

-then open and then select page that is straight

b. go to Image

- then select mode ‡ grey

d. crop document with cropping tool (dotted square); select area you want.

- go to Image and then Crop

e. go to Image

rotate

f. go to Image ‡ adjust ‡ Levels

- adjust levels by sliding the triangles back and forth

g. go to Filter

- select Sharpen

h. File ‡ Save

i. Click stop and the recording will stop.

• Part III- To Batch Process

1. Open Photoshop

2. Go to File and scroll to Automate -> Batch

3. A window will appear. Here you will have to select the files you want to batch process.

a. At the top of the window, select Choose, and then select the folder that contains the documents you just scanned. Click OK.

- make sure 'override' is checked

b. At the bottom of the window, select Choose

- click Create New Folder in the new window, and create a new folder: author_PDF

- then select this folder, and click ok.

- make sure 'override' is checked

c. Click Automate

• Part IV- Creating a PDF document

1. Open Adobe Bridge

2. On the left side of the window, select Desktop, then select the folder author_pdf

3. Check to make sure the order of the file is correct. If the order is not correct, you can put the pages in order by clicking on the page that is out of order, and move it to the correct place, while holding down the mouse.

4. Go to Tools, Photoshop -> PDF Presentation

- Make sure that none of the pages are selected in the window!

5. A window will appear asking you to save the document.

Notice that all the pages you will convert into a PDF are listed. If a page is selected before you select PDF presentation, then only that page will show up, So make sure that none of the pages are selected.

6. Save it in the PDF folder under a name you will remember. Click Save.

7. Open the new PDF document in Acrobat Reader

8. Go to Document, Recognize OCR -> Start

This part takes a while, depending on how large your file is and how much text it contains.

9. Go to File, and then select Reduce File Size

10. A window will appear asking you to save. Use the same name you used in Part IV, Step 6. Allow this file to override the one that currently exist.

11. Save.

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